Purpose: The Administration Committee is composed primarily of representatives from other Meeting committees and the staff members of the Meeting. It serves as the overall coordinating group for functions and activities that impact the physical meetinghouse itself and the paid staff of the Meeting. The Administration Committee coordinates maintenance & improvements to the meetinghouse and grounds, use of the building including rentals, and other logistical concerns.
Membership: This committee is usually composed of:
- the Assistant Clerk of Meeting;
- the Friend in Residence (FiR or Resident);
- the Office Coordinator;
- the Personnel Liaison;
- the clerks or representatives of the following committees: Meetinghouse Committee, Landscape Committee, Religious Education Committee, Young Friends Support Committee, Finance Committee, and 2 at-large members appointed by the Meeting.
Terms: Usually for three years (for at-large members); other committee members’ terms vary depending on the position.
Meetings: Meetings are scheduled as needed at the convenience of members and staff. Typically, meetings are held once a month.
Duties:
1. Recommends to the Monthly Meeting for Business policies for the use of the Meeting’s facilities by groups and individuals, and sees to the needs of tenants and guests. Negotiates contracts with tenants.
2. Interviews, hires and dismisses or contracts to fulfill the duties of the Friend in Residence, Office Coordinator, Bookkeeper, and Nursery Caregiver and reports its actions to Monthly Meeting. It prepares job descriptions for Meeting approval, conducts annual reviews, oversees the responsibilities and compensations for staff and contract workers, and makes arrangements for getting their work done in their absence, as requested.
3. Provides support and consultation for staff and contract workers regarding the use of facilities and equipment, and for any problems which may arise.
4. Coordinates the work of the Meetinghouse-Landscape committee(s), setting priorities and budget for maintaining and improving the Meeting’s facilities. A plan recommending a budget and priorities for major items requiring maintenance/improvement is prepared by Administration Committee and submitted to Monthly Meeting at least every two years.
5. Sets up a Compensation Subcommittee in October each year to make recommendations in November to the Administration Committee and the Finance Committee about employee compensation for the next year’s budget. The subcommittee consists of the Clerk of Administration, the Personnel Liaison, the Treasurer or a member of the Finance Committee, and any other members chosen by the Administration Committee Clerk. 6. Reviews regularly our personal racism as it appears in our thoughts, actions and committee processes.